How to Change Your Company’s Registered Agent: Complete Guide

Introduction

The registered agent is an essential part of a company’s structure in the United States, whether it’s an LLC (Limited Liability Company) or a Corporation. This agent serves as the official point of contact between the company and state authorities.

The registered agent receives legal documents, such as lawsuit notices or government notifications, and ensures the business complies with state regulations.

However, there may come a time when you want to change your registered agent—whether the relationship has ended, the agent is unavailable, or you prefer a different service. This blog explains the process to change your registered agent, the state requirements, and how to do so legally and quickly.

1. When and Why to Change Your Registered Agent

There are several reasons why you might want to change your LLC or Corporation's registered agent. Common situations include:

• Switching Service Providers: As your business grows, you may prefer a more experienced registered agent or one offering better compliance services.
• Agent Unavailability: If your registered agent stops providing services or is unavailable to fulfill their duties, you must replace them immediately to avoid legal penalties.
• Poor Management: If the registered agent fails to properly handle the receipt and delivery of legal documents, it’s crucial to switch to someone more reliable.
• Company Relocation: If you move your business to another state or open a branch in a new state, you must designate a registered agent located in that jurisdiction.

2. State Requirements for Changing a Registered Agent

Each U.S. state has its own procedures and regulations for changing the registered agent of an LLC or Corporation. Here are the most common requirements:

1. Notify the State
   • Submit a specific form provided by the Secretary of State’s office or the relevant department.
   • This form can usually be filed online or by mail.
   • Include the new registered agent’s complete information: name, physical address, and contact number.
2. Consent from the New Agent
   • In some states, like California or Nevada, the new registered agent must sign a consent form, officially accepting the role and responsibilities.
3. Update the Public Record
   • Once the change is processed, the state will update your LLC or Corporation’s public records with the new registered agent’s information.

3. Steps to Change Your Registered Agent

Changing your company’s registered agent is a relatively straightforward process if you follow the correct steps:

Choose a New Registered Agent

‍Before making any changes, select a new registered agent who meets your state’s requirements. The agent must:

1. Have a physical address in the state where your business operates (PO boxes are not allowed).
2. Be available during business hours to receive legal documents.

Complete the State Form

‍Each state has a specific form for changing a registered agent. Common names for these forms include:

1. "Statement of Change"
2. "Certificate of Change"
3. "Change of Registered Agent"

The form typically requires:

• Company name.
• Current registered agent’s name.
• New registered agent’s name and address.
• Consent from the new registered agent (if applicable).

Confirm the Change

‍After submitting the form, you’ll receive confirmation that the change has been processed. This update is usually reflected in the company’s public records within a few days to weeks, depending on the state.

4. What Happens If You Don’t Update Your Registered Agent?

The registered agent is a legal requirement for all businesses in the United States. Failing to maintain an updated or available registered agent can lead to significant legal consequences:

• Administrative Dissolution: Some states may dissolve your business if you don’t have an active registered agent.
• Fines and Penalties: Noncompliance with state regulations can result in fines.
• Missed Important Notifications: Without a proper registered agent, you risk missing legal documents, which could jeopardize your business.

5. How Can We Help You Change Your Registered Agent?

At Prodezk, we offer a comprehensive service to help you change your company’s registered agent quickly and efficiently. We handle the entire process so you can focus on what matters most: your business.

Our services include:

• Personalized Advice: Helping you select the best registered agent for your LLC or Corporation.
• Process Management: Handling the change process in any U.S. state, including form submissions and fee payments.
• Record Updates: Ensuring your company complies with all state regulations.

Contact us for a free consultation and learn how we can simplify the process of changing your registered agent.